Budget Plan for a Youth Sports Program

TeamSnap shares a couple of tips for building a perfect youth sports budget plan for programs. 

Budgeting and financial planning is one of the most important daily tasks for a youth sports administrator. A number of financial management tools exist for administrators. But, you should still have a clear picture of your budgetary goals, outline, questions, and concerns before kicking off a new season (or starting a new program in your community). 

Below are six steps to building the perfect youth sports budget plan. 

Steps to Building a Youth Sports Budget 

Identify Your Goals and Objectives 

Just like many of the tasks you set out to accomplish, start with a general outlook. Give your club, league, program a set of goals and objectives from a financial lens. First define the whole design of your program including number of teams, divisions, age ranges, sports (if you offer multiple). 

And then, turn your attention to goals. Give concrete numbers and goals to the amount of money you expect to spend and bring in based on various factors: participation rates, community engagement and support (fundraising and sponsorships), and ways to enhance skill development. 

Estimate the Expenses to Run Your Organization 

With all of the above factors in mind, it’s time to estimate your expenses. Turn over every stone in this process. This includes:

• Facility costs (like rental fees or maintenance fees)
• Personnel costs (salaries/stipends, background checks and certification fees), 
• Equipment and supplies (uniforms, safety, on-field equipment)
• Insurance, to miscellaneous (travel, first aid, etc.)
• Event costs (tournaments, awards, etc.)
• Operating expenses (program management software, office supplies, and more)

Forecast Your Revenue 

Now it’s time to forecast some revenue projections. We know how much it will cost to run the club, league, or organization. But, how much money will come back in? Can we turn a profit? Things to consider:

• Registration Fees
• Sponsorships
• Fundraising and Donations
• Grants 
• Merchandise Sales 
• Event Sales (Tournament Fees, Food, etc.) 

Create a Plan to Manage This

TeamSnap recommends finding a reliable software/technology vendor to help manage these expenses and revenue drivers. We understand it’s a lot to keep track of. On TeamSnap for Business, our financial reporting tools are built directly into your one-stop shop for program management. 

TeamSnap for Business makes financial reporting and forecasting easy thanks to this central hub. With registration and payments tracked directly in our platform, your budget and revenue numbers will be automatically updated – and everything runs seamlessly online and through our mobile app for parents and families. 

P.S. Remember to Monitor and Adjust 

We always urge you to keep an regular eye on the financial situation in your organization. Don’t hesitate to adjust plans/costs/fees/sponsorships regularly to ensure a strong bottom line for your youth sports business. 

Get Help from Sponsorships 

Sponsorships are an important part of running a youth sports business, especially today’s landscape. We know it’s a battle against rising costs across the board. With TeamSnap Sponsorship, we’ll make the process of finding, vetting, verifying, executing, and reporting the value of your sponsorships easy. 

Our team of sponsorship experts helps every step of the way. TeamSnap Sponsorship is the only service that connects you with sponsors who provide direct payments to offset the cost of running your programs. Our sponsorships team works for you, matching you with great sponsors and helping you fulfill sponsorship requirements like printing banners or shipping sponsored practice jerseys, all at no additional cost to you! 

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